Booking an Event

If your organization would like to book RaNae for workshop or other event, the best way to contact her is by email.

Contact Here  
or 

(212) 316-2063  (10 am-5 pm Mon-Sat, Eastern time).

The information below will provide many answers; more detailed explanations can be found in the information packet that accompanies the contract.

Download Guild Contract
Click here to pay the Contract Deposit through the online store

(We are in the process of preparing a downloadable contract for store events. In the meantime, please contact us by email for a store contract.)

If your organization has its own contract, please cross out any sections that are in conflict with RaNae's contract and send both contracts.

Completed contracts and accompanying documents should be scanned as PDF files and emailed to the address found in the information packet and contract. (Please do not send JPGs or photos of the contract.) Please be aware that If you mail a paper contract and/or mail a physical check,  because of RaNae's heavy travel schedule it may take a few weeks to return a signed contract to you.

Contract deposits may be paid online with a credit card by clicking here.

A W-9 form can be provided at your request.

If you have questions, please contact RaNae here.

 

Workshop Fees

Workshop Fees are as follows unless stated otherwise in the workshop description:

Lectures & Trunk Shows: $400 if scheduled on the same day as another workshop or lecture; $500 if no other lecture or workshop is scheduled on that day.

Half-Day (3-hour) Workshops: For up to 25 students, $400 if scheduled on the same day as another workshop or lecture; $500 if no other lecture or workshop is scheduled on that day. Additional students $20 per each student over 25; please check with RaNae before scheduling more than 25 students in a class.

Full-Day (6-Hour) Workshops & Multi-Day Classes: $800 per day for up to 25 students. Additional students $30 each. 

Please note the following:

If you would like to enroll more than 25 students in a workshop, please check before doing so. While we would like to be able to accommodate everyone who wants to take a class, having more students in class means each student receives less of RaNae's time, so special arrangements may need to be made for large workshops and additional materials must be prepared ahead of time.

Two half-day workshops and a lecture may be scheduled in a single day, or a full-day workshop and a lecture may be scheduled in the same day. Three half-day workshops or a full-day workshop and a half-day workshop may not be scheduled in a single day.

Six-hour classes require six hours of CLASS time. Time for a lunch break should be scheduled in addition to class time. A 6-hour class with a 1-hour lunch break should be scheduled, for example, from 9:00 a.m. to 4:00 p.m.

A deposit of $150 per day of teaching is due with the signed contract. In case of cancellation, please refer to the cancellation policy spelled out in the contract.

Minimum Bookings: As a general guideline, the amount of time booked must equal or exceed the travel time to get to and from the event. For example, if travel time to your event is 4 hours each way (total 8 hours) the minimum booking would be one full-day workshop or two Trunk Show/Lectures or a Trunk show and a half-day workshop within the same day. If your event is within 2 hours of New York City, the minimum is a single Trunk Show/Lecture. If in doubt, please ask. 

Shared Bookings: You may combine events with another presenter to meet the minimum booking and share expenses. When possible, we will help you combine your event with other events in RaNae's calendar.

Lodging, Meals & Other Expenses

All lodging, meals and travel expenses are the responsibility of the presenter. A complete description of expenses is contained in the Contract. Travel arrangements will be made keeping in mind both practicality and economy. In some cases, lodging may be provided in guild members' homes, provided the accommodations are non-smoking, private, clean and quiet; this should be arranged in advance. Meals may be provided by members or in restaurants, as suits the situation. (Please provide low-fat meals with plenty of vegetables.) In order to simplify accounting, a per diem may be assessed on days when meals are not provided by the presenter.

Shared expenses: As a general rule, expenses of cooperating presenters will be divided equally (or prorated, if appropriate) among them. If RaNae has scheduled several separate presenters in a trip, travel to and accommodations at each presenter will be the responsibility of each presenter. 

Materials Lists for Workshops

Materials lists for all workshops are available as downloadable PDF documents on the individual page for each workshop. These may be provided to students in print, or by a link in a website or email. Text-only versions are also included at the bottom of most class description pages, which can be cut-and-pasted into your newsletter or website. If more than a few months have passed since you booked the event, please check the website for an updated materials list.

 

Promotional Materials

RaNae's Photo & Bio Click on this link, or on the "Meet RaNae" link on the top bar of this page. You can download photos and copy the biography text to use in newsletters, class lists, introductions, etc.

Course descriptions and images for use in brochures and other publicity materials can be found on the individual page for each workshop. Click "Teaching" at the top of this page.

Links to RaNae's web pages and blogs may be included in promotional materials.

Lecture Hall & Classroom Requirements

General requirements can be found on the Logistics page of the information packet. Any additional requirements specific to a particular class or lecture can be found on the individual page for that event. Please check prior to your event for updates.

Equipment Needed For Lectures:

___ At least two large tables - one for lecture materials and quilts, another to set up items for sale

___ Public address system for audiences of more than 50 people 

___ Please let us know if you have an audio/visual system available

Classroom Requirements for Workshops:

___ At least two large tables - one for lecture materials and quilts, another to set up items for sale

___ Table space for students with enough room for each student to work at a sewing machine, with a cutting board next to it. Try to arrange tables so that all students’ work areas are equally accessible. For example, don’t place a long table for two students with one end against a wall and the other on an aisle 

___ Outlets and electrical capacity to support sewing machines and one or two irons. Access to the circuit breaker box is very important in case this is miscalculated. Do not ignore this requirement. 

___ Room must have adequate lighting and ventilation.

Photography at In-Person Lectures & Workshops

The photographs provided on RaNae’s workshop pages may be used in the Presenter’s promotional materials, including websites or blogs, to promote events in which RaNae is involved.

During workshops, students may take photographs of RaNae's quilts for their own reference. Students may take photographs of their own work. Photographs or videos of RaNae or other teachers while they are teaching in a workshop is not permitted. If an official guild representative would like to take pictures of workshop activities for use on the Presenter’s official publications, including website or blog, please clear this with RaNae first.

Video is not permitted under any circumstances.

When posting photos on a website, please post a description that includes RaNae's full name.

All the quilts that RaNae shows at lectures and workshops are copyright protected under U.S. law. 

For any photography outside these guidelines, please ask in advance. Thank you for your understanding and cooperation.

Cancellation Policy

Engagements may be cancelled 60 days or more prior to an event, with certain restrictions. If an engagement is cancelled less than 60 days prior to an event, the deposit is forfeit and any non-refundable expenditures are to be paid by the Presenter. Please refer to the Information Packet for complete details.

Accuracy of Calendar Listings

While we do our best to provide accurate information for events in our calendar, changes or errors may occur. Please let us know if you find an error and we will correct it as quickly as possible. 

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